[Ambassadors] 2009-03-19 FAMSCO Meeting Summary

[Thomas Canniot <thomas canniot mrtomlinux org>]

Hello and welcome to this eighth FAMSCO weekly meeting summary.

The latest meeting was hold on March 19th 2009 on #fedora-ambassadors

Attendees:
Francesco Fugolini
Max Spevack
Joerg Simon
ThomasCanniot
David Nalley
Susmit Shannigrahi
Rodrigo Padula

Regreted attendees:


Francesco starts by announcing the meeting agenda :
1. Region review (tell me who want to start)
2. Tasks review
3. Mentoring proposals (see David mail)
4. Budget
5. t.b.d.

1. Region review (tell me who want to start)
This first topic ran into a deep discussion about how to organize those
Region Reviews. Francesco was in favour of having Regional Leader
talking with FAmSCo in a defined meeting. One problem is that Regional
Leader are already part of FAmSCo (David, Max, Rodrigo). Therefore, Max
suggested to have specific meetings devoted to each region. This would
not limit the discussion with one people (aka
 - The Regional Leader) and would help people be closer to FAmSCo as
well. David pointed out that as these meeting needs to be well
organized and planned over several weeks, some discussions have to be
done inside FAmSCo before not to postpone them too long, like the
mentoring discussion. Then Max detailed the action plan to Francesco so
to agree on the communication stuff to achieve these Regional meetings.
David then asserts that one meeting per week would mean 4 regional
meeting in a month and would be vry heavy and time consuming.
The discussion about this topic will continue on FAmSCo list.


2. Tasks review
Francesco is following the release process and will start soon the
Relase Events topic.
Max is doing well with the organization of FUDCON in Berlin in June and
underlines the organizational team is efficient. Max is also helping
FUDCON in LATAM with budget issues.

3. Mentoring proposals (see David mail)
Max reminded that he volunteered to sumarize the FAmSco discussion and
to push this summary to the global ambassadors-list in order to go
implicate people in the discussion. Before, some work still need to be
done by FAmSCo: to ensure that growth is scalable in the new
organization and keep the ambassadors comunity healthy.

4. Budget
NA and EMEA expenses are coming in and being paid out. Max will have to
check with Sankarshan, Susmit, and Harish that things are doing well in
India and Asia. LATAM budget will involved Rodrigo.


Francesco adjourned the meeting

Title: freenode_#fedora-ambassadors.log

susmit	so we start?
ke4qqq	inode0: talk about us anyway :)
* spevack is confused. where is our meeting happening?
susmit	here
ke4qqq	here
spevack	ok, i'm going to be distracted for a few minutes, i apologize.  But I'm here
ke4qqq	it's ok - good volunteer for tasks that way :)
fugolini	Ok, i'm ready
fugolini	who is up?
* ke4qqq is here
kital	JoergSimon
MrTom	Thomas Canniot
ke4qqq	David Nalley
MostafaDaneshvar	Mostafa Daneshvar
susmit	SusmitShannigrahi
maxamillion	inode0: is it ok if i stay in #fedora-meeting and spectate?
* maxamillion isn't familiar with meeting etiquite (sp?)
inode0	yes
delhage	I'm confused, is it here or in #fedora-meeting?
inode0	interrupting this meeting to ask random questions isn't so good :)
ke4qqq	lol
ke4qqq	delhage: it's here - infra has a meeting #f-m
delhage	k
maxamillion	inode0: yeah, i won't do that :)
inode0	well, you keep doing it :)
inode0	maybe the topic should indicate meeting in progress ...
fugolini	Ok, rodrigo is in #fedora-meeting, I have pinged him
fugolini	spevack: are you here?
ke4qqq	fugolini: he said he was distracted for a few minutes but was here
fugolini	ah ok. So we can start
MrTom	yep
fugolini	Please roll call:
fugolini	ops, just done
fugolini	1. Region review (tell me who want to start)
fugolini	2. Tasks review
fugolini	3. Mentoring proposals (see David mail)
fugolini	4. Budget
fugolini	5. t.b.d.
fugolini	this is the meeting agenda. If you agree I suggest to move point 3 to the next meeting, after we have clarified everything in the list
fugolini	ok?
kital	+1
ke4qqq	+1 to moving 3 to next meeting
susmit	+1
spevack	I'm here
maxamillion	what ever happened to the fedora cloud project that was anounced at ... i actually don't remember what Con it was announced at
ke4qqq	maxamillion: ask in #f-admin
spevack	maxamillion: still in progress via Fedora Infrastructure
maxamillion	spevack: ah, thanks :)
fugolini	So, first of all: 1. Region review (tell me who want to start)
* maxamillion is very excited about fedora cloud
spevack	maxamillion: couple weeks from an announcement, I think
maxamillion	spevack: awesome, thanks for the update!
fugolini	I asked in the email to tell me who want to start the regional review series
fugolini	Here what I asked: "For point 1: I'm asking one of the local contacts to volunteer to
fugolini	illustrate the situation (membership etc) and what FAmSCo could do to
fugolini	improve this. During this meeting we will decide the schedule for the
fugolini	other regions."
fugolini	Is there someone that feels ready to make such review?
spevack	fugolini: i'm confused, I'm sorry
ke4qqq	I can do so for NA - though I don't recall any such mail
kital	me too
spevack	fugolini: !
maxamillion	(sorry for my random questions, i didn't realize the meeting was happening here ... i will be quiet)
* kital is confused
fugolini	spevack: I'm talking about the point 1
fugolini	spevack:
spevack	first off -- EVERYONE should feel free to ask random questions.
spevack	second
spevack	Let's be clear about this regional stuff.
spevack	Two goals and purposes:
lcafiero	?
ke4qqq	lcafiero: just ask
spevack	(1) a short regional update each famsco meeting from a famsco member in that region is good
spevack	(2) we discussed
spevack	inviting the larger leadership of regions to their own famsco meetings, where we devote a large portion of the meeting to just that region
spevack	EOF
fugolini	spevack: that's what I wanted to do
Joindremohsensaeedi a rejoint ce canal (n=mohsen unaffiliated/mohsensaeedi).
fugolini	I wrote in the meeting reminder
spevack	fugolini: the first or the second?
fugolini	I sent one reminder (the first one was a request)
lcafiero	Um, which meeting is this again?
fugolini	FAmSCo
MrTom	i volunteer for next week
spevack	fugolini: are you asking for a brief update about each region, from a FAMSCO member?
spevack	fugolini: is that what you are asking for?
lcafiero	grazie, fugolini
fugolini	I wanted to ask if one of the regional leader could tell us about the situation
fugolini	lcafiero: no problem
JoindreRodrigoPadula a rejoint ce canal (n=Rodrigo 189 106 139 55).
fugolini	spevack: no problem, we will start next week
spevack	fugolini: wait.
susmit	fugolini, exactly what do we want to know?
spevack	fugolini: i think you are not quite understanding wht i am trying to say
spevack	everyone wait! :)
* spevack tries to paint a picture
spevack	We are *lucky* that FAMSCO happens to include people from each region, and that those people hold leadership positions in their regions.
spevack	I don't think that's an accident
spevack	I think when the total of Ambassadors voted
spevack	they voted for people who had proven themselves
spevack	So...
spevack	It is *fine* for us to take a part of each famsco meeting and say, for example, "David, tell us some highlights from the NA meeting this week" or "Max, tell us what is important in EMEA", or "susmit, tell us about India".
spevack	but...
spevack	that is entirely different
spevack	from the *other* goal
spevack	which is to have specific meetings devoted to each region.
Quitrogersinel1 a quitté ce serveur (Read error: 104 (Connection reset by peer)).
spevack	and those need to be planned with people outside of famsco, well in advance3.
spevack	so if we want to do half of next week's meeting about North America, we need to be saying "hey, we want a bunch of NA ambassadors to come to next week's meeting, and have a larger discussion"
spevack	and plan these things in advance.
spevack	I hope I am being clear
spevack	EOF
fugolini	sure, you are right.
* kital has to go - sorry
spevack	kital: no problem, we know you have a lot going on at your $DAYJOB :)
fugolini	kital: no problem. See you soon :)
kital	;) cu
spevack	fugolini: my proposal would be that we take the next 4 FAMSCo meetings, and make the agenda for the first 45 minutes of each of them one of our regions.
fugolini	I'll take care to organize next week Regional review. I'm sorry if I've done a bad job this week, as I use to say, if you see that I'm doing something wrong tell me.
spevack	fugolini: the last 15 minutes, "other famsco business"
fugolini	sure
spevack	fugolini: i don't think you have done a bad job
fugolini	that's what I have in mind
ke4qqq	I'd think that we'd want to perhaps decide if we are going to have the mentoring discussion before or after that  -since it's likely to consume more than 15 minutes
spevack	fugolini: i just think we need a bit more planning for these regional meetings, becaues to do them PROPERLY requires significant people outside of famsco
* spevack feels like he's causing trouble
fugolini	we are going towards a localization of many operative activities so it's crucial to have a point where we can bridge all the informations
susmit	spevack, I was just going to say this. Not the trouble part, the part before that ;)
fugolini	spevack: absolutely no. You are the most experienced person in the group and you have all the rights to say what you say. You can only help me/us grow
spevack	fugolini: well, thank you.  Here's what I would do if I were you:
spevack	fugolini: write an email to fedora-ambassadors list that says something like this:
spevack	"FAMSCO would like to have in-depth discussions with the most active ambassadors in each region of the world, and to do this during its upcoming meetings"
spevack	We propose a schedule of:
spevack	(list the next 4 meetings, and pick a region for each)
spevack	Invite *all ambassadors* in that region to attend the meeting
spevack	And ask them to use the thread to discuss in advance any particular topics for that region
spevack	then send a bunch of reminders :)
spevack	EOF
fugolini	sure, I'll do. Thank you
spevack	anyone else have comments?  either from famsco or the general audience?
MrTom	!
inode0	!
fugolini	MrTom:
ke4qqq	!
MrTom	fugolini please define the discussion topics before the meeting, for example, each meeting should not turn into a event review meeting
spevack	MrTom: yes, definitely a +1
spevack	Things we are interested in discussing:
spevack	is the region able to get the materials it needs?
spevack	is the region appropriately funded?
spevack	are there areas where we don't have ambassadors, and need to find some?
spevack	do people feel like the content they have is valuable?
spevack	and
spevack	nevermind
spevack	EOF
* spevack interrupts a lot, sorry :)
MrTom	can all the event in the region be all covered ?
MrTom	i would add this one as well
spevack	yeah
Joindresherry151 a rejoint ce canal (i=d2d40558 gateway/web/ajax/mibbit.com/x-af59b786739321ff).
MrTom	that's all for me
Joindrefugolini1 a rejoint ce canal (n=francesc host104-201-dynamic 21-87-r retail telecomitalia it).
ke4qqq	So my concern here is that we turn this into event review and consume an entire month of meetings doing reviews. The items spevack has listed might be better done once monthly - so one region per month - and perhaps have region's FAMSCo member send an email to the FAmSCo list detailling what's going on rather than iterating over the list in a meeting where our time is precious.
fugolini1	ok
* ke4qqq apologizes for not waiting to be called
fugolini1	I'm sorry but I went down
spevack	ke4qqq: doing one region per month, instead of per week, is a fine idea.
susmit	but that consumes 4 months, when do we improve then? :)
fugolini1	sure, it will give us and community the possibility to prepare everything better
fugolini1	2 weeks
fugolini1	?
fugolini1	every 2 weeks? isn't enough?
spevack	i think that's a fair compromise.
ke4qqq	susmit: it still only consumes 4 weeks
* spevack encourages us to just get started
ke4qqq	but it lets us get things done in betwixt
spevack	fugolini: you're the boss, you make the call on the time gap :)
* ke4qqq encourages us to move this procedural talk to the list and move on to other things that are more meeting centric
* delhage is interested to hear what inode0 had to say
fugolini1	Someone can send me what spevack wrote before I went down ((09:23:01 PM) spevack: is the region able to get the materials it needs?)
herlo	there's a meeting going on?
* spevack does that
* herlo didn't know about it
fugolini1	thank you
ke4qqq	herlo: famsco
ke4qqq	inode0: just talk
herlo	oh shutting up
* inode0 is delighted by this opportunity and really thinks it will help ambassadors feel more connected to FAmSCo which in turn will help FAmSCo help us
fugolini1	That's what I was going to do: we should have Tasks review, but if you don't like the "event review" style
QuitGeroldKa a quitté ce serveur ("Verlassend").
fugolini1	I'm asking you what are the problem you want to discuss about your tasks?
spevack	fugolini: i'd encourage you to continue with your agenda, if there are no other questions or comments
fugolini1	ok,2. Tasks review
fugolini1	But I'm asking, if you don't want the "event review" style, to tell me if there is something to discuss about the /Ambassadors/SteeringCommittee/Tasks_list
fugolini1	page
susmit	I have no update about trac.
fugolini1	Release Events: I'm trying to follow the release process and soon I'll start doing something concrete to plan Release Events
susmit	we have to start working on release events
susmit	ah..just said.
fugolini1	sure, I have just started think about the structure but nothing concrete. If you have just something on the table, let us know
susmit	no, nothing concrete
fugolini1	This here I think instead of thinking at the budget POV ( a regional issue), to think about a global coordination of the activity. Tracking what Marketing is doing and spread it around the countries
ke4qqq	?
fugolini1	ke4qqq:
fugolini1	*not here, but year
Quitlcafiero a quitté ce serveur ("Leaving").
ke4qqq	spevack: since release is after May15ish releaseparties will be in next quarters budget right?
spevack	yeah, for sure.
spevack	release parties will end up being charged against Q2
ke4qqq	cool
spevack	we'll probably play some budget tricks
spevack	when we get close to the end of Q1
spevack	and try to pre-pay for media in North America
spevack	if there's money left
fugolini1	ke4qqq: I just wrote about it some months ago
Joindrerogersinel1 a rejoint ce canal (n=rogers 88 80 164 157).
Quitcjg a quitté ce serveur (Remote closed the connection).
fugolini1	Ok, any question for Release Events?
MrTom	no
spevack	no
ke4qqq	none
susmit	no
fugolini1	Ok, any other task that need a discussion? Next week I'll send the reminder 2/3 days before asking for topic to discuss
* spevack will give some brief updates
fugolini1	thank you
fugolini1	spevack:
spevack	We continue work on upcoming FUDCons
spevack	EMEA fudcon in Berlin in June
spevack	it's going well -- we have a good organizational team
spevack	LATAM FUDcon is rodrigo's responsibility as part of his job in RH LATAM Marketing.
spevack	I'm trying to help him with things like budget and a "blueprint" for how we do a fudcon
spevack	will be having a meeting with him and another person in LATAM marketing next week
spevack
spevack	Budget...
spevack	Things are fine.  NA and EMEA expenses are coming in and being paid out.
spevack	I need to do some coordination with Sankarshan, Susmit, and Harish to make sure we're doing the right things in India and Asia
spevack	and LATAM regional budget will be another discussion w/ rodrigo and RH LATAM next week.
spevack
spevack	that's the high level overview
spevack	any questions?
fugolini1	clear
MrTom	very clear :)
susmit	no question asked!!! :)
Quitfugolini a quitté ce serveur (Read error: 110 (Connection timed out)).
RodrigoPadula	no.. for me is very clear
spevack	RodrigoPadula: we still need an answer from Martin on when th emeeting can happen :)
spevack	EOF
fugolini1	So, anything to ask?
fugolini1	As I said point 3 (mentoring) will be discussed in the next meeting. I think we are cleaning all the doubts trought the list
spevack	!
fugolini1	spevack:
spevack	I would like to make a brief comment on this
spevack	because there was some chatter before the meeting between myself and ke4qqq
spevack	there has been a thread on the famsco list about mentoring, and in general about the good and the bad of the current process that people go through to become Ambassadors.
spevack	Deeper than that
spevack	the discussion has
spevack	started to reach a point where we have to ensure that growth is scalable
spevack	in short, that we can grow our numbers while maintaining the ability for new ambassadors to get some training
spevack	to improve our training
spevack	and to make sure that the culture of the larger Ambassadors community is healthy
spevack	I have volunteered
spevack	as an action item
spevack	to summarize in detail the discussions in this thread
spevack	and send it to ambassadors list
spevack	as a way of taking the discussion into th elarger community
spevack	but in a way that gives context
spevack	and clear places for commentary
spevack	rather than just starting from scratch
spevack	then...
spevack	eventually...,
fugolini1	sure, that's a great thing
spevack	famsco will make some decisions, explain them and justify them in public, and hopefully get them implemented
spevack	EOF
spevack	questions/comments of course welcome
fugolini1	I just moved my doubts/suggestions in the list
fugolini1	I agree with this move.
spevack	anyone else?
MrTom	i finally tend to be convinced little by little and see much more where we are going thanks to the thread
MrTom	thank you all for being very clear on that subject
susmit	lets see how it goes. I shall put my comments on the list.
spevack	any other ambassadors have comments or thoughts?  This whole thing is pretty much the aftermath of the last dust-up about active/inactive stuff on ambassadors-list
fugolini1	yeah
* susmit hides
spevack	because there are fundamental issues to discuss, of which active/inactive is just a symptom
spevack	susmit:  :)
fugolini1	Ok, have you something not listed in the agend that need a discussion?
spevack	anyway, i think i've used my word quota for the night.  /me shuts up
ke4qqq	you have a quota??
MrTom	i think we should continue debating on the list
MrTom	debating on a subject for now seem to be too late I think
spevack	*nod*
sherry151	what sort of mentoring will it be. i mean the training you were talking about.
fugolini1	ok, if there isn't nothing to say
fugolini1	== Meeting Adjourned ==

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