Let us do it for you….FREE of charge!
Records Reduction, Inc. is offering FREE pickup for new customers in January & February, 2009. In addition, we will also pull the files from the filing cabinets and box them at NO CHARGE!
That’s right, this year you will not have to touch a file to get ready for ’09 files. It’s the perfect time for you to begin using our services.
Scanning – This is the best solutions for files that you must keep long term, or that require a lot of retrievals. Records Reduction, Inc. will scan them in and provide a legal copy on disk. You can save the files onto your system and have a networked imaging solution with no additional software.
Off site file storage – This is the most economical solution for files that you don’t have to keep long term and for those that are rarely retrieved.
Shredding – If you have files that no longer have to be kept, let us pick them up and provide secure shredding. It’s also a great solution for any documents that contain Names, Social Security Numbers, or other identifying information. We can do large purges, or provide secure bins for ongoing shredding.
Please call Shane Hunt @ 704-724-3313, or email shunt recordsreduction com for more information.
Electronic filing (scanning/imaging) is the best long-term storage
solution for any files that you must keep long term, or if you do a lot of
retrievals from them.
Examples include, but are not limited to:
Real Estate Files
Bill of Ladings
Workers Comp Files
Which Service is Right for You?
Document scanning is perfect for files that you must store for a long time
– typically five years or greater. Also, if you have to do many
retrievals, scanning will pay for itself by increasing efficiencies in the
office. With scanning, there are no ongoing costs. You pay once and you
have a legal copy of your business documents forever. Some examples where
scanning makes sense include Accounts Payables, Job Files, Corporate
Financials, Medical Files, Legal Files, Insurance Documents, Human
Offsite Record Storage
Offsite document Storage is best for files that you do not have to keep
forever, and do very little retrievals. Records Reduction, Inc. provides
records storage, retrieval, delivery and pick-up services for companies in
the Carolinas. Records are stored at our secure service center where our
team members retrieve boxes or individual files as requested by our
clients. Records are normally delivered the next day & emergency delivery
options are also available. We can always retrieve the file, scan it and
email or fax it to you within minutes.
Records Reduction, Inc. will become an extension to your existing file
room or storage area by providing:
- Secure, confidential document storage
- Efficient retrieval of records
- Next-day & emergency deliveries
- The highest level of customer service in the industry
We manage your records inventory through computer software tracking
system. Once records are entered into our database and placed into storage,
our customers can simply call or email and have their files physically or
Ongoing, Onsite Document Destruction
Identity theft is the fastest rising crime in America. Companies can be
found liable if they do not protect information that can be used in
identity theft. You can use our secure bins for paper that contains
information that might be used for identity theft. Many companies now use
the bins for ALL of their discarded paper - sensitive or not - simply
because they know it will be recycled. It's just another way to help
protect our planet!
Records Reduction, Inc. provides FREE locked, secure containers for the
storage of your confidential material while awaiting destruction. The
containers are attractive and fit in well with all office environments. Our
containers will segregate and secure sensitive materials in between our
service visits. The containers are locked and can only be opened by
authorized personnel, eliminating the chance of sensitive documents being
made public or falling into the wrong hands. The locked containers will be
picked up and placed in a secure document shredding system.
In addition to paper document shredding services, Records Reduction
provides secure destruction services for X-Rays, Computer Hard Drives, CDs,
and Magnetic Media Tapes.
Bulk Purge Shredding Services
Companies file away storage boxes year after year. Often, they are kept
long after their legal requirement. Shredding has become a necessary
business service to not only comply with regulatory requirements but to
protect your business, employees and customers from identity theft.
Experts recommend that you shred most files as soon as it is legally
Records Reduction, Inc. can provide onsite or offsite secure shredding
eDocHealth – Electronic Medical Records Solution
Enhance Patient Care, reduce cost of operations and increase revenues
eDocHealth is a proven medical document management solution that
instantly improves medical office document access as well as practice
workflow by electronically scanning and filing your documents and making
them accessible to your entire staff regardless of their location. When you
minimize paper-based activity and work within a digital environment, you
trim overhead costs by reducing reliance on paper, streamline workflow with
quick access to information, and protect patient records with strict
The burden of administrative and clinical documents in a medical practice
is considerable. Busy offices lead to inaccessible administrative documents
and charts; whether misplaced, lost, or in use by another staff member.
Physician practices continue to seek a solution to reduce or eliminate the
increasing volumes of paper within their organizations. The optimal product
would eliminate the issues of overcrowded office space and storage
facilities as well as the problems associated with paper medical records
such as lost or misplaced patient charts, patient EOBs etc …. Medical
staff and providers demand a user friendly HIPAA compliant solution that
enhances patient care, and reduces cost of operations while increasing
revenue and generating a rapid return on investment (ROI).
eDocHealth is a cost-effective way to meet those needs, by automation of
administrative and clinical documents management. eDocHealth does not force
you to change your office workflow, instead, it can adapt to it or be
configured for “best operational practices”.
eDocHealth can work in conjunction with your Practice Management software
and Electronic Medical Records software (EMR/EHR). In most cases document
management solutions are better suited to manage medical records than
traditional EMR/EHR. It is a non fact that document management solutions
have near 98% implementation success while traditional EMR/HER solutions
are more challenging endeavors.