[Ambassadors] Meeting Minutes of Fedora EMEA NPO Meeting

Nayyar Ahmad nayyares at gmail.com
Tue Mar 25 06:15:46 UTC 2008


It looks a very handsome start...

cheers.

On Mon, Mar 24, 2008 at 11:59 PM, JoergSimon <jsimon at fedoraproject.org>
wrote:

> Hello Fellows,
>
> The Board meeting of the Fedora EMEA NPO - founded in February on FOSDEM08
> -
> took place in Rheinfelden, there was much work to do and several
> bureaucratic
> duties to fulfill.
> I have the order and the pleasure to share the outcome of the "Fedora EMEA
> Board Meeting" with you.
> Cheers JoergSimon
>
>
>  = Fedora EMEA Board Meeting Minutes =
>
>   * Date(s):
>     1. Sunday, March 16th 2008, 14:00 - 23:00 UTC
>     1. Monday, March 17th 2008, 7:30 - 17:00 UTC
>   * Location: Rheinfelden, Germany
>
>  == Attendees ==
>
>   1. Gerold Kassube (President),
>   1. Fabian Affolter (Vice-President),
>   1. Jeroen van Meeuwen (Vice-President),
>   1. Robert Scheck (Treasury)
>
>  == Regrets ==
>
>   1. ...
>
>  == Meeting Chair and Minutes Secretary ==
>
>   * Chair is Gerold Kassube
>   * Minutes Secretary is Jeroen van Meeuwen
>
>  == Agenda ==
>
>  The "Meeting Topics" is a short list of items and topics that have come
> up on
> mailing lists, etc., the separate topic "Meeting Topics" shows some more
> details.
>
>   * Opening
>   * Assigning meeting chair and minutes secretary
>   * Assess Agenda
>   * Minutes from previous meeting(s)
>   * Meeting Topics
>     * Bank Account
>     * Foundation Accounting / Membership Registration Software
>     * A Budget Plan
>     * Web Page / Registration Form / Email Addresses
>     * PO Box / Mailing Address
>     * Factual Goals
>     * Use of the Board Mailing List
>     * What do members get from becoming a member?
>     * Store / How to make money? / How to generate revenue?
>     * Logo
>     * Templates for OOo
>     * Announcement on Membership Fees / ways to register / etc
>   * After-talk, Evaluation
>   * Propositions
>   * Any Other Business
>   * Next meeting
>   * Closing
>
>  == Meeting Topics ==
>
>  === Bank Account ===
>
>   * Need bank account for financial transactions
>   * Optionally seek for ways to debit other accounts (credit card, Direct
> Debit?)
>   * Ownership: Robert Scheck
>   * Progress: -
>   * Meeting Minutes:
>     * Credit card acceptance (MasterCard/VISA) not for free; 99 EURO/year,
> 25
> EURO set-up, .3% of transactions, 5 year contract.
>     * Credit cards have booking periods (30-90 days)
>     * Other ways of making international transactions easier would be
> things
> like PayPal (but not really PayPal)
>     * Don't really need to accept credit-cards
>     * Debiting directly is allowed, bank account is free for an NPO,
> registration and sign-up is a matter of submitting the form.
>     * Possibly re-visit credit cards / paypal later
>   * Action Items
>     * Create bank account
>     * Needs registration number
>     * Gründungsprotocol & Satzung
>     * Gerold's signature and ID
>
>  === Foundation Accounting and Membership Registration Software ===
>
>   * Ownership: Robert Scheck
>   * Progress: -
>   * Meeting Minutes:
>     * Available software costs money, ranging from 10-100 EURO/month, or
> one-time fees.
>     * FOSS Software is old, unmaintained, or buggy/crappy. We do not have
> any
> explicit requirements to administration / accounting.
>     * For now, a fairly simple spreadsheet should do, but with more
> members
> you do need professional software to be able to keep track of mutations.
>     * Professional software has the advantage of being able to have
> professional invoices and accounting as well.
>     * (Suggestion) Buy software or keep a spread-sheet, and look into
> linking
> into FAS2, keeping the additional information downstream but using the
> available information from upstream.
>     * Look into more sustainable software then professional / commercial /
> proprietary anyway.
>   * Action Item:
>     * Robert Scheck buys professional software judging from what the bank
> recommends.
>     * Requirements:
>       * Professional Membership Management [mandatory]
>       * Accounting [mandatory]
>       * Invoices / Bills [mandatory]
>       * Donation Receipts [mandatory]
>       * English version [optional]
>
>  === Budget Plan ===
>
>  A budget plan to break down the actual spendings on events that are being
> sponsored, and for overall expenses.
>
>   * Ownership: Gerold Kassube
>   * Progress: -
>   * Meeting Minutes:
>     * Lots of money being spend on events, but little to no budget
> breaking
> down the actual spendings
>     * Little insight on spendings other then the general amount of
> sponsoring.
>   * Action Items:
>     * Break down the budget for LinuxTag (Gerold)
>     * Break down the budget for FOSDEM (Event Owner)
>     * Try and get some insight on actual spendings other then
> sponsorships.
>
>  === Web Page / Registration Form / Email Addresses ===
>
>  For general operations Fedora EMEA e.V. will need a website with the
> following requirements:
>
>   * Ownership: Fabian Affolter
>   * Progress: -
>   * Meeting Minutes:
>     * Website content:
>       * A membership subscription form [mandatory]
>         * Needs to be off-line as German law requires a real signature
> [mandatory]
>         * Draft Proposed by Robert Scheck (Accepted with minor changes)
>       * A public email address to contact us [mandatory] (Jeroen)
>       * A web page that briefly explains who we are and what we do
> [mandatory]
>       * Possibly a brief explanation as to why it is we do not have a
> full-blown website [optional]
>       * For normal operations, a suggestion was made we create
> (personal) ... at fedoraemea.org email addresses.
>   * Action Items:
>     * Finalize Membership subscription form (Fabian)
>       * Use draft from Robert, Remove Fax number, add FAS account, make
> some
> of the entries "optional", others mandatory
>     * Create public contact email addresses (Jeroen)
>       * board@, press@, contact@, info@
>
>  === PO Box / Mailing Address ===
>
>  This obviously applies to off-line "snail" mail. Gerold suggested we
> could
> use his private address to being with.
>
>   * Ownership: Gerold Kassube unless decided otherwise
>   * Progress: Done
>   * Meeting Minutes:
>     * Can use Gerold's private address.
>   * Action Items:
>     * Using Gerold's private address.
>
>  === Factual Goals ===
>
>  Rather then the goals set forth in the Statutes, what is in-scope for us
> right now, what is in-scope for us in the (near) future, and what is
> out-of-scope for us?
>
>   * Things in-scope
>     * Organizing/Attending events
>     * swag for those events
>     * hotel/travel expenses
>     * ambassador initiatives in general (EventBox, etc)
>
>   * Things maybe in-scope
>     * Hosting stuff the Fedora Project can't, but Ambassadors want.
>       * Localized spins?
>       * Offer services such as e-mail, fora, wiki for local groups?
>     * Getting an online store for selling swag and generating revenue in a
> way
> that doesn't get in the way with the Fedora Store SIG, possibly even
> facilitate what they need to get done by introducing resources they can't
> get, or seek some other form of cooperation.
>
>   * Ownership: All
>   * Progress: -
>   * Meeting Minutes:
>     * Another factual goal is to train, educate users (not necessarily in
> class-rooms). Fedora Gatherings.
>     * Like to see the a store in coorporation with the Store SIG be
> in-scope
>   * Action Items:
>     * Jerroen van Meeuwen coordinates with Fedora Store SIG
>
>  === Use of the Board Mailing List ===
>
>  How should the board's list be used?
>
>   * Ownership: Jeroen van Meeuwen
>   * Progress: -
>   * Meeting Minutes:
>     * Use of the board mailing list is 1) private, 2) secret, 3)
> exposed/moved
> to the public when appropriate / necessary. What we say reflects upon the
> organization.
>     * Ways to contact the board or the organization in general.
>   * Action Items:
>     * Create public mailing lists
>       * Open for submission
>       * Subscription approved by list administrator required
>       * Same lists as in the "Web site / Email addresses" Meeting Topic
>     * Ask Joerg Simon to become the contact person / spokesman for the
> organization
>       * The board asked Joerg right-away and we're glad he accepted this
> position
>
>  === What do members get from becoming a member? ===
>
>   * Ownership: All
>   * Progress: -
>   * Meeting Minutes:
>     * Chosen a welcome present for new members
>       * Order a few dozen for existing members, as well as new members
>       * Goodie will not be sold in a store, one-off and exclusive for
> members
>     * Members get to vote on what we do with money (or actually hold the
> board
> accountable)
>       * "What do you think should happen for Fedora?"
>       * "What do you need to get done for Fedora?"
>     * Sending releases to members at General Availability is not
> sustainable
> (time-constraints, last-minute changes and release date slips)
>     * Re-Spins is not viable either (burden on Fedora Unity, no time-based
> releases there, too much uncertainties to start doing time-based releases)
>     * Of items we can sell / distribute, balance item's costs and value
>       * A membership card that can also be used as a badge
>     * Any revenue right now goes into producing new swag
>     * Cooperation / Co-existence Other Non-Profit Organizations and Fedora
> Project itself
>       * Model for spreading revenue, assistance from and to other NPOs,
> examples;
>         * Fedora France
>         * Fedora Unity (US)
>   * Action Items:
>     * Get a quote on mass-production of membercards with a one-off print
> on
> them (name, number)
>     * (Again) Contact Fedora Store SIG and coordinate with them
>
>  === Logo ===
>
>  Question: Does Fedora EMEA need a (separate) logo?
>
>  Suggestions:
>   1. No logo at all
>   1. Yes
>   1. Upstream (Artwork team)
>   1. Upstream (no separate logo, use upstream's logo)
>
>   * Ownership: All
>   * Progress: Done
>   * Meeting Minutes:
>     * Motion: If any, use upstream logo, unmodified
>     * Motion unanimously accepted
>   * Action Items:
>     * None
>
>  === Templates for OOo ===
>
>  Creating templates for OpenOffice.org programs to use in official letters
> (to
> members), etc.
>
>   * Ownership: Robert Scheck & Fabian Affolter
>   * Progress: -
>   * Meeting Minutes:
>     * Put the templates upstream first (Fedora Project wiki), then pull
> then
> downstream and add Fedora EMEA specific stuff (if needed)
>   * Action Items:
>     * Robert Scheck & Fabian Affolter will look into creating templates.
> Letter heads. Presentation Templates.
>
>  === Announcement on Membership Fees / ways to register / etc ===
>
>  Where do announcements get send?
>  Where do we put them online?
>  Different Languages?
>
>   * Ownership: Joerg Simon
>   * Progress: -
>   * Meeting Minutes:
>     * Suggestions to distribute (amongst others?):
>       * fedora-advisory-board
>       * fedora-ambassadors-list
>       * fedora-announce-list
>       * fedora-users-list
>       * Linux Magazine / LinuxTag organization (including other press)
>   * Action Items:
>     * Gerold and Joerg to prepare announcements
> --
> Jörg Simon
> jsimon at fedoraproject.org
> http://fedoraproject.org/wiki/JoergSimon
> Key Fingerprint:
> 3691 0989 2DCA 58A2 8D1F 2CAC C823 558E 5B5B 56
>
> --
> Fedora-ambassadors-list mailing list
> Fedora-ambassadors-list at redhat.com
> https://www.redhat.com/mailman/listinfo/fedora-ambassadors-list
>



-- 
Nayyar Ahmad
RHCE (ID:804006858622745)
Skype: nayyares
Blog: nayyares.blogspot.com
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listman.redhat.com/archives/fedora-ambassadors-list/attachments/20080325/51198b2b/attachment.htm>


More information about the Fedora-ambassadors-list mailing list