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[fedora-virt] Do you dread moving the ’08 file s to make room for ’09?

January 22, 2009www.recordsreduction.com | Forward to a Friend
   Records Reduction, Inc.

The Only Imaging Solution That Requires No New Software!

Let us do it for you….FREE of charge!



Records Reduction, Inc. is offering FREE pickup for new customers in January & February, 2009.  In addition, we will also pull the files from the filing cabinets and box them at NO CHARGE!



That’s right, this year you will not have to touch a file to get ready for ’09 files.  It’s the perfect time for you to begin using our services.



Scanning – This is the best solutions for files that you must keep long term, or that require a lot of retrievals. Records Reduction, Inc. will scan them in and provide a legal copy on disk.  You can save the files onto your system and have a networked imaging solution with no additional software.



Off site file storage – This is the most economical solution for files that you don’t have to keep long term and for those that are rarely retrieved.



Shredding – If you have files that no longer have to be kept, let us pick them up and provide secure shredding.  It’s also a great solution for any documents that contain Names, Social Security Numbers, or other identifying information.  We can do large purges, or provide secure bins for ongoing shredding.



Please call Shane Hunt @ 704-724-3313, or email shunt recordsreduction com for more information.








Electronic filing (scanning/imaging) is the best long-term storage

solution for any files that you must keep long term, or if you do a lot of

retrievals from them.

Examples include, but are not limited to:

Accounts Payable

Human Resources

Medical Charts


Sales Files

Job Files

Accounts Receivable

Engineering Drawings

School Records

Educational Materials

Legal Files

Real Estate Files

Bill of Ladings

Workers Comp Files







Which Service is Right for You?




Document Scanning

Document scanning is perfect for files that you must store for a long time

– typically five years or greater. Also, if you have to do many

retrievals, scanning will pay for itself by increasing efficiencies in the

office.  With scanning, there are no ongoing costs.  You pay once and you

have a legal copy of your business documents forever.  Some examples where

scanning makes sense include Accounts Payables, Job Files, Corporate

Financials, Medical Files, Legal Files, Insurance Documents, Human

Resources, etc.





Offsite Record Storage

Offsite document Storage is best for files that you do not have to keep

forever, and do very little retrievals.  Records Reduction, Inc. provides

records storage, retrieval, delivery and pick-up services for companies in

the Carolinas.  Records are stored at our secure service center where our

team members retrieve boxes or individual files as requested by our

clients. Records are normally delivered the next day & emergency delivery

options are also available.  We can always retrieve the file, scan it and

email or fax it to you within minutes.

Records Reduction, Inc. will become an extension to your existing file

room or storage area by providing:



- Secure, confidential document storage

- Efficient retrieval of records

- Next-day & emergency deliveries

- The highest level of customer service in the industry

We manage your records inventory through computer software tracking

system. Once records are entered into our database and placed into storage,

our customers can simply call or email and have their files physically or

electronically delivered.




Ongoing, Onsite Document Destruction


Identity theft is the fastest rising crime in America. Companies can be

found liable if they do not protect information that can be used in

identity theft.  You can use our secure bins for paper that contains

information that might be used for identity theft.  Many companies now use

the bins for ALL of their discarded paper - sensitive or not - simply

because they know it will be recycled. It's just another way to help

protect our planet!

Records Reduction, Inc. provides FREE locked, secure containers for the

storage of your confidential material while awaiting destruction. The

containers are attractive and fit in well with all office environments. Our

containers will segregate and secure sensitive materials in between our

service visits. The containers are locked and can only be opened by

authorized personnel, eliminating the chance of sensitive documents being

made public or falling into the wrong hands. The locked containers will be

picked up and placed in a secure document shredding system.



In addition to paper document shredding services, Records Reduction

provides secure destruction services for X-Rays, Computer Hard Drives, CDs,

and Magnetic Media Tapes.





Bulk Purge Shredding Services



Companies file away storage boxes year after year. Often, they are kept

long after their legal requirement.  Shredding has become a necessary

business service to not only comply with regulatory requirements but to

protect your business, employees and customers from identity theft.

Experts recommend that you shred most files as soon as it is legally


Records Reduction, Inc. can provide onsite or offsite secure shredding






eDocHealth – Electronic Medical Records Solution


Enhance Patient Care, reduce cost of operations and increase revenues

through eDocHealth 



eDocHealth is a proven medical document management solution that

instantly improves medical office document access as well as practice

workflow by electronically scanning and filing your documents and making

them accessible to your entire staff regardless of their location. When you

minimize paper-based activity and work within a digital environment, you

trim overhead costs by reducing reliance on paper, streamline workflow with

quick access to information, and protect patient records with strict




The burden of administrative and clinical documents in a medical practice

is considerable. Busy offices lead to inaccessible administrative documents

and charts; whether misplaced, lost, or in use by another staff member.

Physician practices continue to seek a solution to reduce or eliminate the

increasing volumes of paper within their organizations. The optimal product

would eliminate the issues of overcrowded office space and storage

facilities as well as the problems associated with paper medical records

such as lost or misplaced patient charts, patient EOBs etc …. Medical

staff and providers demand a user friendly HIPAA compliant solution that

enhances patient care, and reduces cost of operations while increasing

revenue and generating a rapid return on investment (ROI).



eDocHealth is a cost-effective way to meet those needs, by automation of

administrative and clinical documents management. eDocHealth does not force

you to change your office workflow, instead, it can adapt to it or be

configured for “best operational practices”. 



eDocHealth can work in conjunction with your Practice Management software

and Electronic Medical Records software (EMR/EHR). In most cases document

management solutions are better suited to manage medical records than

traditional EMR/EHR. It is a non fact that document management solutions

have near 98% implementation success while traditional EMR/HER solutions

are more challenging endeavors.





 PO Box 3322| Matthews, NC 28106| Phone 704-724-3313| Fax 704-631-4539 

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